The Letter construction kit integrated in MZ-WinTranslator V18 allows you to create correct business or private letters in a foreign language. This workshop will introduce you to the user interface and the general usage of the Construction kit.
Running the Construction kit
The main window of the Letter construction kit consists of three areas. The left area shows a tree structure similar to the display of drives and folders in the Windows Explorer. The lower area currently shows "[Empty]" only. You will see sentences and enter search terms there later. The big area in the upper right corner displays the letter.
Setting the language direction
We should check at first if the correct language direction is active.
The category view
The category view on the left side is mostly like the display of drives in the Windows Explorer. But there is a difference: If you open a subcategory, all categories on the same level will be temporarily hidden. Please refer to the following illustration:
How to start a letter
Inserting sentences by double-click
As you can see, the two sentences of the letter do not directly follow each other. Moreover, the program automatically added a space after the salutation to structure the letter. It is possible to edit the spaces manually; we will come back to this later.
In addition, the next sentence after the salutation automatically begins with a small initial letter("thank" instead of "Thank").
Filling out variables
The word "Date" appears blue and underlined in the letter view. This notifies you that it is a variable.
"MM/DD/YYYY" stands for the expected date format. A date such as "Monday, January 1st, 2006" are possible as well, but the program will not be able to convert it automatically.
The date has automatically been converted into the German date format which states the day in front of the month.
Search function ("Contains")
If you want to find sentences containing "inform following" as a single phrase, deactivate the "Link search terms with And" option.
The "Entire word" and "Upper/lower case" should be well-known from other programs.
Inserting a search result into the letter
Search function ("Begins with")
As you can see, the search is processed immediately after typing, without the need to click "Search now" first. You might as well insert a search result into the letter by double-clicking it.
Changing the sentence order
Note that the program automatically corrected the upper/lower cases at the beginnings of the sentences.
The Undo feature will also work even if you quit the program in the meantime. If you would have ended your work after moving the sentences, you would have been still able to make the movement action undone on the next day.
Structuring the letter / Spaces between sentences
Spaces can be removed by pressing "Del" or "Backspace" on your keyboard.
Subsequently adding a sentence
The sentence will be inserted at the cursor position (between the existing sentences).
Deleting a sentence
The sentence will be removed.
Restarting the program
Now quit the Letter construction kit by clicking the "X" in the upper right corner of the window title bar. Then run the Translator again (refer to the beginning of this workshop) and open the Letter construction kit.
The program will automatically restore the letter and the recently opened category. This means that you may simply close the program without having to save everything first.
The second workshop will show you several other useful features of the Construction kit. To second workshop